Position Name:  Executive Secretary

Job Highlight

The Secretary provides high-level administrative and executive support to the Deputy Managing Director – Commercial and Business Operations. This role is essential for ensuring seamless coordination of meetings, travel, documentation, and cross-functional communication. A high level of discretion, strong organizational ability, and proactive thinking are key to success in supporting dynamic business operations.

Specialization: Executive Support, Communication, Scheduling, and Office Administration

Job Responsibilities

• Manage the Executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare meeting materials such as agendas, minutes, and reports.
• Liaise effectively with internal departments, senior executives, external partners, and clients.
• Maintain confidentiality and ensure proper handling and storage of sensitive information.
• Support day-to-day administrative processes, including reimbursements and recordkeeping.
• Monitor and follow up on assigned tasks and projects.
• Assist with personal scheduling and administrative tasks as needed.
• Perform other duties as assigned to support the executive and business operations.

Job Qualifications

• Bachelor’s degree in any related field.
• Maintain a minimum GPA of 2.70.
• Possess a TOEIC score of 550 or higher.
• No prior experience required; experience in a secretarial or executive assistant role is advantageous.
• Proficiency in English is required; proficiency in Chinese is an asset and will be given special consideration.
• Strong computer literacy, particularly in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with Generative AI tools (e.g., ChatGPT, Microsoft Copilot, or similar) to support productivity and workflow efficiency.

Critical Knowledge & Skills

• Excellent time management and task prioritization abilities.
• Strong interpersonal and communication skills.
• High degree of discretion and capability in handling confidential information.
• Organized, detail-oriented, and able to work well under pressure.
• Adaptable, with a positive attitude and a collaborative mindset.
• Eagerness to learn, openness to new ideas, and ability to apply them effectively at work.

Work Location

Location: Bangkok Office at Park Silom, Thailand

Compensation Data

• Permanent Employee
• Working Days: Monday to Friday (08:00-17:00).
• Starting salary : 25,000.
• Health and Life Insurance for employee.
• Flexible Benefits: 12,000 THB per year.
• Coverage for excess OPD medical expenses for employees and family : 12,000 Baht per year
• Provident Fund.
• Additional benefits such as excess medical expenses coverage and various types of financial assistance.